10 Other Ways to Say “Unfortunately” in A Formal Email (With Examples)

10 Other Ways to Say “Unfortunately” in A Formal Email (With Examples)

Finding the right words can be tricky in the business email world. We often use “unfortunately” to share bad news, but it can sound too negative. Don’t worry! There are better ways to say it. This article will show you 10 great alternatives to “unfortunately” to make your emails sound more professional and kind.

10 Other Ways to Say “Unfortunately” in A Formal Email

1. Regrettably
2. I’m afraid
3. We regret to inform you
4. It is with disappointment
5. Sadly
6. To our regret
7. Much to our dismay
8. We find ourselves unable to
9. It is unfortunate
10. We’re sorry to say

Now, let’s look at each one in more detail:

1. Regrettably

This word is a good choice when you want to sound formal and show you’re sorry about the news.

Example: “Regrettably, we cannot offer you the job at this time.”

2. I’m afraid

This phrase is a bit softer and more personal. It’s like you’re talking to the person face-to-face.

Example: “I’m afraid we have to cancel the meeting scheduled for tomorrow.”

3. We regret to inform you

This is a very formal way to start lousy news. It’s suitable for serious situations.

Example: “We regret to inform you that your application has been denied.”

4. It is with disappointment

This phrase shows that you’re really sad about the news, too.

Example: “It is with disappointment that we must postpone the company picnic.”

5. Sadly

This word is simple but effective. It shows you care about the person’s feelings.

Example: “Sadly, we cannot accept your proposal now.”

6. To our regret

This phrase is formal and shows that the whole company or team is sorry.

Example: “To our regret, we must increase our prices starting next month.”

7. Much to our dismay

This phrase is stronger than the others. Use it when the news is unexpected or upsetting.

Example: “Much to our dismay, the project deadline has been moved by two weeks.”

8. We find ourselves unable to

This is a polite way to say you can’t do something. It sounds like you tried your best.

Example: “We find ourselves unable to meet your request for additional funding.”

9. It is unfortunate

This phrase is similar to “unfortunately,” but it sounds more formal.

Example: “Unfortunately, we cannot attend the conference this year.”

10. We’re sorry to say

This phrase is simple and direct. It shows you’re truly sorry about the news.

Example: “We’re sorry to say that your order has been delayed.”

Conclusion

Using these phrases instead of “unfortunately” can make your emails sound more professional and caring. Remember, it’s not just what you say but how you say it. These alternatives can help soften lousy news and show that you care about the person you’re writing to. Try using them in your following email and see how they work!